Set Up Event‑Specific Floorplan Pricing Rules

This guide walks you through setting up floorplan pricing rules in the Organiser Portal so that event pricing is calculated correctly per floorplan. You need access to the Organiser Portal with rights to edit event settings. You’ll open Floorplan Settings, switch to the Pricing view, select floorplans, set base pricing, and add time‑based and area‑based rules, then save. The result is updated pricing for selected floorplans.

Estimated time: 10–15 minutes.

Tip: prepare your price list and thresholds beforehand, and verify time zones before saving.

Step-by-Step Quick Text Guide

- Open Organiser Portal from Your Routes.

- Select the target event.

- Open Floorplan Settings area.

- Switch to the Pricing view.

- Select one or more floorplans.

- Set base Price, Currency, and Unit.

- Adjust booth-type surcharges if needed.

- Configure Early Bird period and values.

- Add Area-Based Pricing rules.

- Click Save Rules and confirm.

- Click Save per floorplan.

Common Mistakes & Fixes

- Wrong area opened → Ensure Floorplan Settings > Pricing is selected.

- Required fields empty → Set Price, Currency, and Unit before saving.

- Rules saved but floorplan not saved → Click Save per floorplan after Save Rules.

- Invalid date/time → Enter valid From and Till values.

- No permissions → Request rights to edit event settings from your admin.

- Wrong event edited → Confirm the event name before saving.

FAQ

Q: Where is Floorplan Settings?

A: In the event menu under Floorplan Settings.

Q: Which fields are required?

A: Floorplan, Price, Currency, and Unit are always required.

Q: Can I change rules after saving?

A: Yes. Edit and click Save Rules, then Save again.

Q: What if Save fails?

A: Reopen the Pricing view and retry. Check permissions and required fields.

Q: Who can set pricing rules?

A: Users with organiser rights to edit event settings.