Exhibitors and Corresponding Data to an Event

This guide walks you through finding exhibitors in the Organiser Portal so that you can review and export exhibitor data. You need access to the event route in Your Routes and the Exhibitors view. You will open the event, select Booths, switch to Exhibitors, search, review the list, and export CSV. Result: a complete CSV of exhibitor data for the event.

Estimated time: 2–5 minutes.

Tip: use Keyword to filter; switch tabs to show the Exhibitor export.

How to Find Exhibitors in the Organiser Portal

Finding exhibitors is crucial for effective event management. This section will guide you through the steps necessary to locate and export exhibitor data efficiently.

Step-by-Step Quick Guide

• Open Toddoo and go to Your Routes.

• Enter the event’s Organiser Portal route.

• In the menu, select Booths.

• Confirm the Event booths or Exhibitor lists view opens.

• Activate the Exhibitors tab.

• Use Keyword to filter results.

• Review the exhibitor list.

• Click Export exhibitors to CSV.

  
  

Common Mistakes & Fixes

Even with clear instructions, mistakes can happen. Here are some common errors and how to fix them:

• Wrong area → Enter the event’s Organiser Portal first.

• Wrong tab → Switch to Exhibitors when viewing exhibitor data.

• Empty list → Clear the keyword field and retry.

• Export missing → Switch to Exhibitors to reveal the correct export.

• Missing access → Request access from an admin if you don’t see the event route.

  
  

Additional Tips for Efficient Data Management

Managing exhibitor data can be overwhelming. Here are some additional tips to streamline the process:

1. Regular Updates

   Ensure that the exhibitor data is regularly updated. This helps maintain accuracy and relevance.

   
   

2. Use Filters Wisely

   The Keyword filter can help narrow down your search. Use it effectively to find specific exhibitors quickly.

   
   

3. Export Options

   Familiarize yourself with different export options available. This can save you time when you need specific data formats.

   
   

4. Backup Your Data

   Always keep a backup of your exported data. This is essential in case of any discrepancies or data loss.

   
   

FAQ

Q: Where is the area for exhibitors?

A: Open the event, then select Booths and switch to Exhibitors.

Q: Which fields are always present?

A: System fields vary by configuration; export includes event and exhibitor identifiers.

Q: How do I change data after export?

A: Edit exhibitor assignments in the view, then re-export.

Q: How do I recover from a failed export?

A: Activate Exhibitors, clear Keyword, reload the view, and export again.

Q: Who can perform exports?

A: Users with access to the event’s Organiser Portal.

Conclusion

In conclusion, navigating the Organiser Portal to find and export exhibitor data is straightforward if you follow the steps outlined in this guide. By avoiding common mistakes and utilizing the tips provided, you can efficiently manage your exhibitor data. Remember, keeping your data organized is key to a successful event.

For more information on managing exhibitor data, check out this resource.