Peppol E-Invoicing in Toddoo

Toddoo now supports Peppol e-invoicing. This article explains what Peppol is, why it matters for event and congress organisers, and exactly how it works within Toddoo.

What is Peppol?

Peppol is an international network for exchanging electronic business documents — most importantly, invoices. Think of it as a secure postal system for digital invoices: instead of sending a PDF by email, your invoice is delivered as structured data through a trusted network, directly into your client's accounting system.

The network is used in over 40 countries and is rapidly becoming the standard for B2B and B2G invoicing across Europe, Asia-Pacific, and beyond. In several countries — including Belgium — Peppol e-invoicing is now mandatory for certain B2B transactions.

Why Does This Matter for Event Organisers?

As an event or congress organiser, you issue invoices to exhibitors, sponsors, and business partners — often across multiple countries. Peppol is relevant to you for three reasons:

• Compliance. Governments are increasingly requiring businesses to send and receive invoices electronically through Peppol. Belgium is rolling out a B2B Peppol mandate that applies when the seller, buyer, and place of supply are all in Belgium. Other countries are following with their own timelines. Toddoo's Peppol integration means you stay ahead of these requirements automatically.

• Efficiency. Peppol invoices arrive as structured data, not flat PDF files. Your clients' accounting systems can process them automatically — no manual data entry, fewer errors, and faster payment cycles. For large congresses where hundreds of invoices go out at once, this is a significant operational improvement.

• Professionalism. Offering Peppol delivery signals to exhibitors and sponsors that your organisation operates at a high standard of digital maturity. Many larger companies and public-sector bodies now expect or prefer to receive invoices via Peppol.

How It Works in Toddoo

Toddoo connects to the Peppol network through Storecove, a certified Peppol Access Point. You don't interact with Storecove directly — Toddoo handles the connection behind the scenes. When an invoice is generated, Toddoo automatically determines whether the recipient can be reached via Peppol and, if so, delivers the invoice through the network.

Step-by-Step: What happens when an invoice is sent

1. You create an invoice in Toddoo (e.g. for a booth booking or sponsorship package).

2. Toddoo checks whether the recipient has a registered Peppol ID.

3. If yes → the invoice is converted to the required Peppol format and delivered through the network via Storecove.

4. If no → the invoice is delivered via the standard method (email with PDF). No invoices are lost.

   
   

Peppol IDs and discovery

Every participant on the Peppol network is identified by a Peppol ID — a unique electronic address. When Toddoo sends an invoice, it uses the recipient's Peppol ID to look them up on the network. This lookup (called discovery) happens automatically as part of the sending process.

Billing Identities and Peppol

In Toddoo, Peppol settings are configured at the Billing Identity level. Each Billing Identity represents the legal entity issuing invoices and can have its own Peppol sender and receiver registration. If you operate multiple events under different legal entities, each can have its own Billing Identity with its own Peppol configuration.

New to Billing Identities? Read our guide: Billing Identities for Exhibitor Invoicing.

What Toddoo and Storecove Handle For You

• Format conversion. Different countries require different e-invoice formats (e.g. Peppol BIS 3.0 in most of Europe, XRechnung in Germany, Factur-X in France). Toddoo and Storecove handle the conversion automatically based on the recipient's country.

• Compliance validation. Before an invoice is sent, it is validated against the applicable Peppol and country-specific rules.

• Delivery and status tracking. You can see whether an invoice was successfully delivered via Peppol or fell back to email.

• Regulatory updates. When e-invoicing regulations change, the integration is updated accordingly — you don't need to take action.
  

What You Need to Do

1. Ensure your Billing Identity is complete

Make sure your Billing Identity in Toddoo has accurate and up-to-date information: legal company name, full address, VAT number, and country of establishment. This information is included in every Peppol invoice and must match your official registration.

2. Register as a Peppol sender

To send invoices via Peppol, your Billing Identity needs to be registered as a sender on the Peppol network. This is done through Toddoo — contact your Toddoo account manager to activate Peppol sending for your Billing Identity.

3. Optionally register as a Peppol receiver

If you also want to receive invoices from suppliers through Peppol (e.g. from venues, AV companies, or congress service providers), you can register a Peppol ID for incoming documents as well. This is configured per Billing Identity.

4. Verify your clients' Peppol details

For Peppol delivery to work, the recipient needs to be discoverable on the Peppol network. This means their VAT or enterprise number in Toddoo must be correct and they must be registered on the Peppol network with a matching identifier. If a client is not (yet) on Peppol, Toddoo will automatically fall back to email — no invoices are lost.

FAQ

Q: Do I need to do anything to enable Peppol for my events?

A: For exhibitors using Belgian VAT numbers, Peppol registration happens automatically when they create a Billing Identity. For sending invoices as an organiser via Peppol, contact your Toddoo account manager to activate Peppol sending on your Billing Identity.

Q: What happens if the recipient is not on Peppol?

A: Toddoo automatically falls back to email delivery with a PDF attachment. No manual action is needed — no invoices are lost.

Q: Which countries require Peppol e-invoicing?

A: Belgium's B2B mandate has been in force since January 2026. Other EU countries are following with their own timelines. Toddoo's integration is updated as new mandates take effect — you don't need to track regulation changes yourself.

Q: What formats does Peppol use?

A: Different countries require different formats — for example, Peppol BIS 3.0 in most of Europe, XRechnung in Germany, and Factur-X in France. Toddoo and Storecove handle format conversion automatically based on the recipient's country.