Add options to a library item

This tutorial explains how to create options for an existing library item in the Toddoo Organiser Portal. This feature allows buyers and operators to select valid variants, such as size or color, during ordering. You’ll open the Library, access the item’s Options view, add and configure options, and set up selections with details like stock, pricing, or images. Before starting, make sure that any images you need are already uploaded in the item’s media. Once finished, the options will be active wherever the item is available.

Estimated time: 5–10 minutes

Tip: Decide early whether the option should allow one choice or multiple selections

Open the Library in the left menu, then find and open your existing item. In the item details, go to the Options view. Click Add option, a setup panel will appear.

Enter a clear and friendly name, like Color or Size. Then choose the Option type:

• Select for one choice,

• Multi select for multiple,

• Free text input for custom text,

• Number if the user needs to input a value.

  
  

If the option must be chosen before checkout, toggle Mandatory on.

For Multi select, set the Max selection limit to control how many can be picked.

Click Add to create the option. You’ll now see it as a card in the Options view.

Next, let’s add selections (variants). On the option card, click Add selection and fill in:

• The Name (like “Red” or “Small”),

• Optional Color swatch,

• Available Stock,

• Optional Image (choose from your media),

• Adjust Price, if this variant changes the base cost,

• And any short Description.

  
  

Add as many selections as needed, then review or edit them anytime. When you’re happy with the setup, click Save in the Options view to confirm your work.

Your item now includes ready-to-use options—visible in every shop or order flow where it’s used.

Step by step guide:

Step 1: Open Library

Go to the Library section from the main navigation in your Organiser Portal.

Step 2: Open the Item

Search or locate the existing item you want to edit and open its details.

Step 3: Go to Options

Inside the item, open the Options view to manage the available choices for this product or service.

Step 4: Add an Option

Click Add option. A setup panel will appear.

Step 5: Name Your Option

Enter a clear, simple name — something the buyer can easily understand, like “Size” or “Color.”

Step 6: Choose the Option Type

Select the most suitable option type:

• Select for one single choice,

• Multi select for multiple choices,

• Free text input for typed answers,

• Number for numeric entries.

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Step 7: Configure Rules

Use the Mandatory toggle if users must choose a value.If you use Multi select, set the Max selection to limit how many values can be picked.

Step 8: Add the Option

Click Add to confirm. The new option card will appear in the Options view.

Step 9: Add Selections (Variants)

Click the Add selection button inside the option card to create your first variant.

Step 10: Complete the Selection Details

Fill in as needed:

• Name (e.g., “Red”),

• Color (optional visual cue),

• Stock quantity,

• Image (select or upload from the item’s media),

• Price adjustment (turn on to add a fixed or percentage change),

• Description (optional details for users).

  
  

Step 11: Save the Selection

Click Add to save it. Repeat for more selections if needed.

Step 12: Review and Edit

You can always edit or delete a selection directly from the option card.

Step 13: Save the Item

Once all options and selections are ready, click Save in the Options view.Your changes will now appear anywhere this item is used.

Common Mistakes & Fixes

• No option type selected → The option can’t be added. Choose a type before adding.

• Max selection missing for Multi select → Enter a number to limit selections.

• Percentage price adjustment out of range → Keep between 0 and 100%.

• Images not available in selection → Upload them first in the item’s media section.

• Changes not saved → Always click Save in the Options view to apply updates.

• Wrong variant naming → Use buyer-friendly names like “Large” or “Matte Black.”

FAQ

Can I edit or remove options later?

Yes. Open the Options view, then use the edit or remove controls on each option or selection.

What’s the difference between Select and Multi select?

Select allows one choice, while Multi select supports multiple and lets you set a max limit.

Can I reduce a price using Adjust Price?

Yes. Enter a negative fixed amount or percentage (e.g., “-10%”).

Do images have to be uploaded first?

Yes. Only images already in the item’s media can be assigned to selections.

Will options appear automatically in connected shops?

Yes. Once saved, options apply everywhere the item is available for ordering.